AI Governance Policy: Standard Templates

AI Governance Policy: Standard Templates

Are you responsible for developing an AI policy within your A/E/C firm? 
The SMPS AI Governance Policy provides a ready-to-implement governance framework designed specifically for AEC firms, ensuring they can adopt AI confidently and responsibly. 

About the AEC.AI Governance Policy

AI is rapidly reshaping the architecture, engineering, and construction (AEC) industry, offering unprecedented opportunities for innovation and efficiency. However, as firms integrate AI into design, project management, and marketing, they must navigate ethical, legal, and strategic challenges.

This comprehensive, industry-specific framework helps AEC firms:

  • Ensure Ethical & Responsible AI Use – Promote transparency, fairness, and accountability
  • Protect Intellectual Property – Clearly define AI-generated content ownership
  • Enhance Data Security & Privacy – Safeguard confidential firm and client data
  • Stay Compliant with Regulations – Align with GDPR, CCPA, and AI copyright/IP laws
  • Mitigate AI-Related Risks – Reduce bias, misinformation, and legal exposure
  • Leverage AI for Business Growth – Harness AI to drive innovation and efficiency

AEC Firm AI Governance Policy Templates include:

  • Overview
  • Operations and Administration
  • Marketing and Business Development
  • IT and Technology Department
  • Human Resources Department
  • Finance Department

Each template is available in both Microsoft Word and editable PDF.

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AEC Firm AI Governance Policy - Overview (Word File)
This policy establishes a comprehensive framework for the ethical, responsible, and compliant use of Artificial Intelligence (AI) technologies, including generative AI, within your firm. It aims to maximize the benefits of AI while mitigating potential risks to data security, privacy, intellectual property, algorithmic bias, and legal compliance. This policy reflects the Firm's commitment to innovation while upholding its ethical obligations and ensuring the safety and well-being of its employees, clients, and the public. You must register to access.
AEC Firm AI Governance Policy - Overview (Editable PDF)
This policy establishes a comprehensive framework for the ethical, responsible, and compliant use of Artificial Intelligence (AI) technologies, including generative AI. It aims to maximize the benefits of AI while mitigating potential risks to data security, privacy, intellectual property, algorithmic bias, and legal compliance. This policy reflects the Firm's commitment to innovation while upholding its ethical obligations and ensuring the safety and well-being of its employees, clients, and the public. You must register to access.
AEC Firm AI Governance Policy - Operations and Administration (Word File)
This outline provides best practices for operations and administration staff using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It emphasizes responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - Operations and Administration (Editable PDF)
This outline provides best practices for operations and administration staff using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It emphasizes responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - Marketing and Business Development (Word File)
This outline provides best practices for marketing and business development professionals using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It focuses on responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - Marketing and Business Development (Editable PDF)
This outline provides best practices for marketing and business development professionals using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It focuses on responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - IT and Technology Department (Word File)
This outline provides best practices for IT and technology staff using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It emphasizes responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. Given the IT department's crucial role in maintaining security and managing data, these guidelines emphasize the secure and responsible development, deployment, and management of AI systems. You must register to access.
AEC Firm AI Governance Policy - IT and Technology Department (Editable PDF)
This outline provides best practices for IT and technology staff using AI tools within an A/E/C firm, adhering to the overarching AI policy framework. It emphasizes responsible AI usage, risk mitigation, and maximizing benefits while maintaining ethical and legal compliance. Given the IT department's crucial role in maintaining security and managing data, these guidelines emphasize the secure and responsible development, deployment, and management of AI systems. You must register to access.
AEC Firm AI Governance Policy - Human Resources Department (Word File)
This outline details best practices for using AI within the Human Resources (HR) department of an A/E/C firm, adhering to the overarching AI policy framework already established. It focuses on responsible AI implementation, mitigating risks, and maximizing benefits while ensuring ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - Human Resources Department (Editable PDF)
This outline details best practices for using AI within the Human Resources (HR) department of an A/E/C firm, adhering to the overarching AI policy framework already established. It focuses on responsible AI implementation, mitigating risks, and maximizing benefits while ensuring ethical and legal compliance. You must register to access.
AEC Firm AI Governance Policy - Finance Department (Word File)
This outline details best practices for using AI within the Finance department of an A/E/C firm, adhering to the overarching AI policy framework. It prioritizes responsible AI implementation, risk mitigation, and maximizing benefits while ensuring ethical and legal compliance. Special attention is paid to the sensitive nature of financial data. You must register to access.
AEC Firm AI Governance Policy - Finance Department (Editable PDF)
This outline details best practices for using AI within the Finance department of an A/E/C firm, adhering to the overarching AI policy framework. It prioritizes responsible AI implementation, risk mitigation, and maximizing benefits while ensuring ethical and legal compliance. Special attention is paid to the sensitive nature of financial data. You must register to access.
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